Imagine a workday where handling travel expenses and vouchers is not only fast and efficient, but even fun. Imagine a business trip where registering a receipt goes lightning fast, and you are so impressed that you take yourself to smile. Imagine a business trip where mileage allowance connects directly to Google Maps on your phone, and where you can book flights and hotels via the same app that automatically loads receipts from your hotel stay. It is actually possible. The future is here in the form of a future-oriented and exciting app: SAP Concur Travel & Expense.
Sariba is official SAP Concur Partner, and thus has the pleasure of offering new and existing customers this innovative travel solution. This is SAP's focus area within the travel process; a cloud-based solution that covers the travel process from A to Z via one and the same app, both before, during and after a trip.
Before travel
The solution allows you and your employees to book everything from flights, rental cars and hotels directly via one app. You can set up rules so that the search results reflect your company's travel policy. If, for example, you want the employees to only be able to book hotel rooms that can be cancelled, or that they should stay below a certain price level, the rules ensure that the search only shows relevant results. You also have the option to mark which airlines or hotel chains you prefer the employee to use.
Concur is linked to the vast majority of tourism players (hotel chains, travel agencies, car rental companies, etc.). When a trip or a hotel stay is booked via the app, the receipt will automatically be uploaded in the app itself. If your company has an agreement with an airline or a hotel chain that gives your employees favorable prices, this will also appear in Concur.
During travel
Concur's voucher management is both simple and intuitive, and can be used already while travelling. A new and unique function is the way receipts are registered: You simply take a picture of the receipt with the mobile camera. A scanner function interprets the information and provides correct information for the voucher that is created in the app.
Concur has also made registering mileage allowance very easy. You enter the start and end address, and the route is displayed in Google Maps. You can easily change the route if you have taken a different route than the one suggested as the fastest route.
Expense reimbursement is also easy in Concur. If you have had dinner with a customer, you will be able to retrieve information about the customer directly from your calendar or contact list.
After travel
When the trip is completed, the expense report is submitted via the app and proceeds to the nearest manager who receives a message in his or her app that the trip should be approved. In the app, the manager easily gets an overview of what is registered. The expense report can either be approved or sent back to the employee for correction.
A system gives you the big picture
By moving the entire travel process to one place, you get new and unique reporting opportunities. As a manager, you can see which trips your employees book and which items are cost-effective. You will also be able to take out reports that show whether your employees follow your company's travel policy, and whether there are double registrations of travel vouchers.
Who should use Concur
For those who have not adopted mobile apps to automate the travel process, Concur is an excellent choice. It is also a very good solution for those who want to have the entire travel process in one and the same program.
Gains
– Reduces travel expenses and costs by giving employees access to a travel agency
– Integrated online and mobile software for business travel and cost management.
– Helps streamline the way travel expenses are handled, so you can focus on more important tasks
Concur Travel &Expence includes
– Automation of travel expenses via own app and the possibility of e-receipts
– Travel planner with approval option
- Access to a global distribution system with good conditions
- More than 25 standard reports that give managers an overview of travel costs
Through Concur's open, cloud-based platform, the entire travel and cost ecosystem can be integrated with their payroll and finance system.
Do you want to know more about Concur Travel & Expense ? Contact Cecilie Eckhardt for a no-obligation chat.