Do you have control on your payroll process?

The driving payroll is an extensive process, a process that demands a lot from those who carry it out, every month. Good knowledge of regulations, an eye for detail, accuracy and knowledge of the pay system are just some of the qualities they work with payroll must possess. Around Norway, there are a number of payroll departments with highly competent employees, all of whom have valuable expertise.

Many companies depend on individual employees

A challenge several companies face is that this competence is in the minds of precisely these employees, which leads to the company becoming very vulnerable both in the event of absence, or if key employees in the team should choose and quit. In addition, many companies have very complex solutions, based on manual routines, which results in a lack of control and overview. All in all, many companies are simply too dependent on individual employees.

The good news is that there is a solution that allows you to put your company's regulations and manual controls into the solution, and which also reveals errors before payroll is run. Sounds amazing, doesn't it?

Choose a payroll system that gives you complete control

By choosing a system for HR, including payroll , you have all information available, in one and the same solution. Choose a solution that gives you an automated process, and add the manual routines to the solution, once and for all. Choose a solution that notifies you in the event of an error sooner payroll is run, which keeps track of who in the team is working on solving which errors and which tasks remain. Choose a system that gives you an overview and control, so that you are confident that salary payments are correct, even in the event of an absence from the team.

Read: What can you expect from your payroll system? 

Known challenges associated with payroll :

  • You have an outdated solution or a system that hasn't been upgraded
  • The company wants to minimize costs for operation and maintenance of all solutions, including payroll
  • The solution lacks standardization and consists of several manual steps
  • The correctness of the payroll is based on manual routines being followed
  • Lack of control over the whole process makes you dependent on the competence and presence of individuals
  • It is difficult to obtain the information that the payroll function requires, because the information must be passed through several stages before it is handled by the payroll system
  • You have a complex solution with a lack of control over guidelines and legislation
  • High cost
  • Few reporting opportunities

Sariba have more than 20 years of experience in payroll, and deliver first-class payroll solutions based on SAP SuccessFactors, and we are more than happy to help you find the solution that suits you and your company. In the sections below you can read more about what you can choose from.

SuccessFactors Payroll

- The payroll solution for the future

SAP SuccessFactors Employee Central Payroll is a cloud-based solution delivered in a state-of-the-art interface. The solution has the same robust payroll engine that you find in SAP HCM, a solution that is well known as a solid and stable payroll solution in most payroll departments.

This is the solution that gives you full control over your company's payroll, by allowing you to automate all the steps in the entire payroll process. You also get the opportunity to set up checks on data consistency and employee data, and this is done before the first payroll run.

SAP SuccessFactors Employee Central Payroll also allows you to set up your own checks and validations of salary-relevant data. The solution comes with separate roles for payroll manager and for payroll employees, which gives you the opportunity to access control various tasks, while you get full control of the progress of the ongoing payroll run.

• Allows you to easily handle error messages and rejections in the payroll run
• Gives you clear information about key figures adapted to your company's needs
• Comes with activity logs and the ability to log notes
• The solution comes with a refund solution
• Integration to Altinn for tax card, income report and the A report is included in the solution
• Updating the solution to handle new developments and changes imposed by the authorities is also included
• Gives you opportunities to extract customer-specific reports, functions/operations i payroll and own customer-specific wage types

payroll via Private Cloud

- First-class integrations

This is the solution for you who have chosen an HR system that is not supplied by SAP . payroll via Privat Cloud is delivered with first-class integrations, and can therefore be integrated with all HR systems.

If you already use Workday as your HR system, this can easily be integrated with Payroll via Private Cloud.

Here you get access to the world-leading payroll engine in SAP and all the functionality in SAP SuccessFactors Employee Central, in one and the same solution.

The solution contains everything you expect from a modern payroll system, including an innovative and user-friendly control centre. The control center gives you an overview and insight, and allows you to detect errors before the end payroll is run.

read more about the control center read about the control center here

Outsourcing of the payroll function

- so that you can focus on your core business

Are you considering outsourcing your company's payroll? With payroll services from Sariba as part of your team, you get access to the market's foremost expertise in payroll, the latest technology and a team of experts who continuously ensure that your employees are paid the right salary at the right time.

Payroll is complex, and it requires a lot of work to keep up to date with current laws, regulations and, not least, new technology. Fortunately, Sariba has extensive experience with payroll and offers smart solutions based on SAP , which can easily be adapted to your company's needs.

Our services are suitable for both large and medium-sized companies and are particularly suitable for companies in growth or during restructuring.

read about outsourcing here

Lift and shift - move your onprem solution to the cloud

The salary solutions of the future are cloud-based, and with this as a backdrop SAP developed ECP – Employee Central Payroll. This is a solution that is based on the safe, robust and well-known engine of SAP payroll , which is good news for anyone who is going to choose a new salary system. But how does it affect you who already have SAP payroll onprem?

At some point, all onprem customers should, or will, move their solutions to the cloud. Fortunately, this is easier than it may sound. Thanks to several of our skilled partners, such as SpinifexIT and EPI-USE Labs , there are now SAP -certified tools for just this, where you simply move your solution into the cloud. It's called lift and shift, and we are more than happy to help you get started.

Before your payroll solution is moved to the cloud, we conduct a review of your existing solution. We offer a quick assessment of the complexity surrounding such a move, as well as advice in this regard. We do this to uncover what changes are required as a result of the migration. Do you have e.g. made changes outside SAP standard, it will not be possible to bring these over into ECP, but customer-specific functions and operations in payroll , as well as customer-specific reports will be possible to move to the cloud. There are several things to look out for here, but we will help you so that the move is as easy as possible.

We would be happy to have a chat about which innovations SuccessFactors can provide in the salary area. Here we can mention the Payroll Control Center and a new user experience for payroll . The possibilities are many, and we guide you through them. In this way, you can be sure that you get the best from your existing solution, while at the same time making use of the new and exciting functionality that exists.

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Net salary

Many people experience net pay as both extensive and complicated, and it is very often a solution that is followed up manually. With Sariba's net salary solution, we take you away from your manual routines and let the system do the calculation for you. Sounds great, doesn't it? 

The solution is suitable for those who have employees with an agreement on guaranteed net salary, where you as an employer take responsibility for tax, and where equal net payout is provided for all 12 months of the year.

It all takes place by registering fixed pay, as well as fixed and variable supplements as net amounts in the payroll system. The payroll engine then calculates the total net salary to gross salary for you. In this way, you can rest assured that the result is correct and that your employees receive the salary they are entitled to.

A little more detailed:

The conversion is done by calculating an addition i payroll , a so-called up-grossing. This amount is just large enough that a tax deduction, according to Norwegian tax rules, will bring the employee back to the starting point - the given net salary. As an employer, you take full responsibility for covering and paying Norwegian tax. Sariba's net salary solution works equally well for foreign employees in Norway, as for Norwegian employees who work abroad for a longer period of time.

Sariba's net salary solutions are:
  • Flexible
  • Time- and cost-effective
  • Based on data already registered in yours SAP -system
  • An extension of SAP Norwegian payroll based on SAP standard

Pension reporting

The right retirement savings for your employees, and a simplified process for your company – sounds good, right?

Sariba's Pension Report for Defined Contribution Pensions simplifies your company's retirement reporting process. By using the salary result as the basis for the monthly reporting of your employees' pension base, the pension basis you submit will always be up to date.

Sariba's pension report is based on the insurance industry's own standard; the FNO template. The solution is thus supplier independent, and all pension providers who accept automated up-to-date maintenance will be able to accept the file from Sariba's pension report. This gives you as a pension customer flexibility and freedom.

Sariba's pension report for defined contribution pensions is
  • Flexible
  • Easy to understand
  • Time- and cost-effective
  • Based on data already registered in yours SAP -system
  • Based on your latest payroll result
  • Based on absence codes set up in your system

Refund

Reimbursement of sick pay is perceived by many as an extensive and complicated process, and we know that many companies have challenges related to this particular process.

By using sariba's refund solution, you ensure that all steps in the refund process go as they should – from the time the absence occurs until the refund is posted and reconciled in your accounts. 

By using the reimbursement module in SAP you will reduce the number of manual registrations and treatments considerably. When you automate the process, you will reduce the possibility of manual errors while increasing the quality of your reimbursement work considerably. Sounds good, right?

Gains
  • Correct refund on all eligible claims will result in reduced costs
  • You save time and minimize manual work by using automatic reconciliation
  • The 3-month deadline will be met
  • The solution ensures that you are compliant , because you are always up-to-date in accordance with regulations and authority requirements 
  • You can freely choose how much to advance on sick pay
  • The solution comes with an excellent report for the partner date from NAV, as well as history of refund settlement
  • The refund calculation can be run for multiple business numbers

The solution is available in both SAP SuccessFactors and SAP HCM and builds on SAP's features. It is supported by the government requirements and regulations in force at any given time, which leads to correct and efficient processing for both the employee, the team member handling the case and for NAV.