Do you have control on your payroll process?

Running a payroll is a comprehensive process, a process that requires a lot of those who complete it, every month. Good knowledge of regulations, an eye for detail, accuracy and knowledge of the payroll system are just some of the qualities that those who work with payroll must possess. Around Norway, there are a number of payroll departments with highly competent employees, all of whom have valuable expertise.

Many companies depend on individual employees

A challenge several companies face is that this competence is in the minds of precisely these employees, which leads to the company becoming very vulnerable both in the event of absence, or if key employees in the team should choose and quit. In addition, many companies have very complex solutions, based on manual routines, which results in a lack of control and overview. All in all, many companies are simply too dependent on individual employees.

The good news is that there is a solution that allows you to put your company's regulations and manual controls into the solution, and which also reveals errors before payroll is run. Sounds amazing, doesn't it?

Choose a payroll system that gives you complete control

By choosing a system for HR, including payroll, you have all the information available, in one and the same solution. Choose a solution that gives you an automated process, and add the manual routines into the solution, once and for all. Choose a solution that notifies you of errors before the salary is run, which keeps track of who in the team is working to solve which errors and which tasks remain. Choose a system that gives you an overview and control, so that you are confident that the salary payments are correct, even in the absence of the team.

Read: What can you expect from your payroll system? 

Known challenges related to salary:

  • You have an outdated solution or a system that hasn't been upgraded
  • The company wants to minimise costs for the operation and maintenance of all solutions, including payroll
  • The solution lacks standardization and consists of several manual steps
  • The correctness of the payroll is based on manual routines being followed
  • Lack of control over the whole process makes you dependent on the competence and presence of individuals
  • It is difficult to obtain the information that the payroll function requires, because the information must be passed through several stages before it is handled by the payroll system
  • You have a complex solution with a lack of control over guidelines and legislation
  • High cost
  • Few reporting opportunities

Sariba have more than 20 years of experience in payroll, and deliver first-class payroll solutions based on SAP SuccessFactors, and we are more than happy to help you find the solution that suits you and your company. In the sections below you can read more about what you can choose from.

SuccessFactors Payroll

- The payroll solution for the future

SAP SuccessFactors Employee Central Payroll is a cloud-based solution delivered in a state-of-the-art interface. The solution has the same robust payroll engine that you find in SAP HCM, a solution that is well known as a solid and stable payroll solution in most payroll departments.

This is the solution that gives you full control over your company's payroll, by allowing you to automate all the steps in the entire payroll process. You also get the opportunity to set up checks on data consistency and employee data, and this is done before the first payroll run.

SAP SuccessFactors Employee Central Payroll also allows you to set up your own checks and validations of salary-relevant data. The solution comes with separate roles for payroll manager and for payroll employees, which gives you the opportunity to access control various tasks, while you get full control of the progress of the ongoing payroll run.

SAP SuccessFactors Employee Central Payroll:

• Allows you to easily handle error messages and rejections in the payroll run
• Gives you clear information about key figures adapted to your company's needs
• Comes with activity logs and the ability to log notes
• The solution comes with a refund solution
• Integration with Altinn for tax cards, income notification and the A notification is included in the solution
• Updating the solution to handle new development and government-imposed changes is also included
• Gives you opportunities to extract customer-specific reports, functions / operations in payroll and own customer-specific pay types

Salary via Private Cloud

- First-class integrations

This is the solution for you who have chosen an HR system that is not delivered by SAP . Salary via Privat Cloud is delivered with first-class integrations, and can therefore be integrated with all HR systems.

If you already use Workday as your HR system, this can easily be integrated with Payroll via Private Cloud.

Here you get access to the world-leading payroll engine in SAP and all the functionality in SAP SuccessFactors Employee Central, in one and the same solution.

The solution contains everything you expect from a modern payroll system, including an innovative and user-friendly control center. The control center gives you an overview and insight, and allows you to uncover errors before the final salary is run.

read more about the control center read about the control center here

Outsourcing of the payroll function

- so that you can focus on your core business

Are you considering outsourcing your company's payroll? With payroll services from Sariba as part of your team, you get access to the market's foremost expertise in payroll, the latest technology and a team of experts who continuously ensure that your employees are paid the right salary at the right time.

Payroll management is complex, and it requires a lot of work to stay up to date on current laws, regulations and not least new technology. Fortunately, Sariba has extensive salary experience and offers smart solutions based on SAP , which can be easily adapted to the needs of your company.

Our services are suitable for both large and medium-sized companies and are particularly suitable for companies in growth or during restructuring.

read about outsourcing here

Lift and shift - move your onprem solution to the cloud

The wage solutions of the future are cloud-based, and with this as a backdrop SAP developed ECP - Employee Central Payroll. This is a solution that is based on the safe, robust and well-known engine SAP Salary, which is good news for anyone choosing a new salary system. But how does it affect you who already have SAP Salary onprem?

At some point, all onprem customers should, or will, move their solutions to the cloud. Fortunately, this is easier than it may sound. Thanks to several of our skilled partners, such as SpinifexIT and EPI-USE Labs , there are now SAP -certified tools for just this, where you simply move your solution into the cloud. It's called lift and shift, and we are more than happy to help you get started.

Before your payroll solution is moved to the cloud, we compile a review of your existing solution. We offer a quick assessment of the complexity of such a move, as well as advice in that regard. We do this to uncover what is required of changes as a result of the migration. Do you have e.g. made changes outside SAP standard, it will not be possible to include these in ECP, but customer-specific functions and operations in payroll, as well as customer-specific reports will be possible to move to the cloud. There are several things to take care of here, but we help you so that the move is as easy as possible.

We like to talk about what innovations SuccessFactors can provide in the pay area. Here we can mention the Payroll Control Center and a new user experience for payroll. The possibilities are many, and we guide you through them. In this way, you can be sure that you get the best from both your existing solution, while at the same time using the new and exciting functionality that exists.

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Net salary

Many people experience net pay as both extensive and complicated, and it is very often a solution that is followed up manually. With Sariba's net salary solution, we take you away from your manual routines and let the system do the calculation for you. Sounds great, doesn't it? 

The solution is suitable for those who have employees with an agreement on guaranteed net salary, where you as an employer take responsibility for tax, and where equal net payout is provided for all 12 months of the year.

It all takes place by registering fixed pay, as well as fixed and variable supplements as net amounts in the payroll system. The payroll engine then calculates the total net salary to gross salary for you. In this way, you can rest assured that the result is correct and that your employees receive the salary they are entitled to.

A little more detailed:

The conversion is done by calculating a miscellaneous charge in salary, a so-called upswing. This amount is just as large as a tax deduction, in accordance with Norwegian tax rules, will bring the employee back to the starting point – the given net salary. As an employer, you take full responsibility for coverage and payment of Norwegian tax. Sariba's net wage solution works just as well for foreign workers in Norway, as for Norwegian workers working abroad for a long period of time.

Sariba's net salary solutions are:
  • Flexible
  • Time- and cost-effective
  • Based on data already registered in yours SAP -system
  • An extension of SAP Norwegian salary based on SAP standard

Pension reporting

The right retirement savings for your employees, and a simplified process for your company – sounds good, right?

Sariba's Pension Report for Defined Contribution Pensions simplifies your company's retirement reporting process. By using the salary result as the basis for the monthly reporting of your employees' pension base, the pension basis you submit will always be up to date.

Sariba's pension report is based on the insurance industry's own standard; the FNO template. The solution is thus supplier independent, and all pension providers who accept automated up-to-date maintenance will be able to accept the file from Sariba's pension report. This gives you as a pension customer flexibility and freedom.

Sariba's pension report for defined contribution pensions is
  • Flexible
  • Easy to understand
  • Time- and cost-effective
  • Based on data already registered in yours SAP -system
  • Based on your latest payroll result
  • Based on absence codes set up in your system

Refund

Reimbursement of sick pay is perceived by many as an extensive and complicated process, and we know that many companies have challenges related to this particular process.

By using sariba's refund solution, you ensure that all steps in the refund process go as they should – from the time the absence occurs until the refund is posted and reconciled in your accounts. 

By using the reimbursement module in SAP you will reduce the number of manual registrations and treatments considerably. When you automate the process, you will reduce the possibility of manual errors while increasing the quality of your reimbursement work considerably. Sounds good, right?

Gains
  • Correct refund on all eligible claims will result in reduced costs
  • You save time and minimize manual work by using automatic reconciliation
  • The 3-month deadline will be met
  • The solution ensures that you are compliant, because you are always up to date according to regulations and regulatory requirements 
  • You can freely choose how much to advance on sick pay
  • The solution comes with an excellent report for the partner date from NAV, as well as history of refund settlement
  • The refund calculation can be run for multiple business numbers
Accessibility

The solution is available in both SAP SuccessFactors and SAP HCM and builds on SAP's features. It is supported by the government requirements and regulations in force at any given time, which leads to correct and efficient processing for both the employee, the team member handling the case and for NAV.