Travel and expense refund from SAP Concur

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Fast and efficient handling of expense reports and vouchers

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Reduces travel expenses and costs by giving employees access to a travel agency

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Integrated online and mobile software for business travel and cost management

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Helps streamline the way travel expenses are handled

Travel and expense refund

Imagine a workday where managing expense reports and vouchers is not only quick and efficient, but even fun. Imagine a business trip where registering a receipt goes lightning fast, and you're so impressed that you catch yourself smiling. Imagine a business trip where mileage connects directly to Google Maps on your phone, and where you can book flights and hotels via the same app that automatically loads receipts from your hotel stay. The future is here and all this is actually possible!

Known challenges related to travel and expense reimbursement

  • Your travel and expense refund solution is not fully electronic
  • You're still doing paper-based expense reports
  • You're still processing physical receipts
  • You have heavy and partially manual processes for both your employees and your HR staff
  • Employees are unaware of the company's travel policy 
  • Employees do not know the rules of the travel regulations 
  • Your solution has not integrated neither your travel policy nor travel regulations into the system
  • Employees make mistakes because they simply don't know how to do it right
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Select a system that provides you with complete control

Choose a system that puts you in control of your company's travel policy and the travel regulations in one solution. How to ensure that the employee follows the regulations; every time. Choose a solution that ensures your payouts are correct and ensures you're compliant; at all times. Choose a fully integrated solution that allows you and your employees to book a trip in the same app in which the expense report is automatically created. Choose a solution that allows your managers to easily control and approve both expense refunds and expense reports. Choose the solution that takes care of the whole process for you.

Which travel and expense reimbursement solution should you choose?

There are several different systems for expense and expense reimbursement, and we fully understand that comprehending what the different systems contain is an extensive task. We at Sariba have for over 20 years delivered HR systems to both large and small companies, in the public and private sectors, and have good experience when it comes to advising our customers. Of course, we help you choose the solution that is tailored to your needs, both today and for the future.

SAP Concur – The journey of the future and expense refund solution!

SAP Concur is a smart, intuitive and fully integrated solution for both travel and expense refunds. The solution is set up in accordance with the Norwegian travel regulations and you easily enter your company's travel policy. In this way, you ensure that everyone follows the regulations, and that both expense reports and expense refunds are correct, already the first time. 

Using an excellent app, you and your employees book business trips. Because you have already added the travel policy to the solution, you will only get relevant matches when choosing a flight, hotel or rental car. This ensures that the right choices are made, every time, and you save both time and money. 

Automatic expense report

When the trip is booked, the expense report will be automatically created. This is both convenient, efficient and smart. Because SAP Concur works with a number of major tourism companies, most receipts for flights and hotel stays will automatically load on your expense report. You can easily enter the rest of your receipts using the camera feature on your mobile. You already do this while on the journey, and in this way you do not forget what you should get refunded, while having everything available in one place. The manager uses the same app for both control and approval, before everything is passed on to accounting. Simple, smart and intuitive; as the travel process should be.

A system gives you the big picture

By moving the entire travel process to a single system, you get new and unique reporting opportunities. As a manager, you can see which trips your employees book and which items are cost-effective. You will also be able to take out reports that show whether your employees follow your company's travel policy, and whether there are double registrations of travel vouchers.

Before travel

SAP Concur allows you and your co-workers to book all flights, car hire and hotels directly via one app. You set up rules so that search results reflect your company's travel policy. For example, if you want your employees to stay below a certain price level, the rules ensure that your search displays only relevant results. If you have guidelines on which airlines and hotel chains to use, this can also be filtered out in the solution.

SAP Concur is associated with the vast majority of tourism operators (hotel chains, travel agencies, car hire companies etc), and when a trip or hotel stay is booked via the app, the receipt will automatically be uploaded in SAP Concur.

During the journey

SAP Concur's voucher management is both simple and intuitive, and can be used already while traveling. One unique feature is how the way receipts are registered: you simply take a picture of the receipt with your mobile camera! A scanner function interprets the information and provides correct information to the voucher created in the app. Here you can handle travel expenses quickly and efficiently starting already during your journey!

Mileage is also very easy in SAP Concur. You enter your start and end addresses, and the distance appears in Google Maps. You can easily change your itinerary if you have driven a different route than is suggested as the fastest route.

Expense refund is also easy in SAP Concur. If you have had dinner with a customer, you will be able to retrieve information about the customer directly from your calendar or contact list.

After travel

When the trip is completed, the expense report is submitted via the app and proceeds to the nearest manager who receives a message in his or her app that the trip should be approved. In the app, the manager easily gets an overview of what is registered. The expense report can either be approved or sent back to the employee for correction.

Already using SAP HCM?

Then you know that you have chosen a robust and reliable HR solution. Sariba have been working with SAP HCM for over two decades, and we dare to say that we are among the very best in this field. We are more than happy to help you both maintain and further develop your SAP HCM system, and when at some point you are ready to step into the cloud and get SAP SuccessFactors, you can rest assured that we will guide you safely all the way.

Employee Experience