Give them a great tool that supports and guides them through the whole process!
Imagine a working day where handling travel expenses and receipts is not only fast and efficient, but fun! Imagine a business trip where registering a receipt is so quick, you catch yourself smiling. Imagine a business trip where your mileage allowance is linked directly to Google Maps on your phone, and where receipts from your hotel stay are automatically added to the same solution, with correct and updated exchange rates!
All this is actually possible. The future is here in the form of a forward-thinking, AI-based expense management solution: SAP Concur - fast and efficient travel expense management. SAP Concur is SAP's focus area within the travel process; a cloud-based solution that covers the travel process from A to Z via one and the same app, both during and after a trip.
At Sariba, we are an official SAP Concur Partner, and an official SAP Concur Implementation Partner. This means that we can offer both new and existing customers this really good solution for travel and expense management.
The solution supports your employees in everything related to travel and expense reimbursements and can be done both during and after a business trip.
Register expense reimbursement during travel
SAP Concur's receipt management is both simple and intuitive, and can be used while traveling. The way in which receipts are registered is very good: You simply take a picture of the receipt with your mobile. A scanner function interprets the information and adds the correct information to the voucher created in the app. In other words, the fast and efficient handling of travel receipts starts while you're traveling!
Mileage is also very easy in SAP Concur. You enter your start and end addresses, and the distance appears in Google Maps. You can easily change your itinerary if you have driven a different route than is suggested as the fastest route.
Expense reimbursement is also really good. For example, if you've had dinner with a customer, you can send the meeting invitation to Concur, which then creates an expense type with the meeting participants based on the information in the invitation.
After the journey
When the trip is completed, the travel expense report is submitted via the app. It is forwarded to the nearest manager, who receives a message in their app that the trip is to be approved. In the app, the manager gets a simple overview of what has been registered and can either approve or send the expense back to the employee for correction.
Once the manager has approved the trip or expense, the workflow is forwarded to the finance department. Finance can, through automated checks and reports, easily see if anything needs to be changed, or pay the claim according to your company's policy.
SAP Concur comes with more than 25 standard reports that give managers and finance a complete overview of your company's travel expenses.
One system gives you the whole picture and ensures that travel expense rules are followed
By moving the entire travel process to a single solution, you're doing yourself a favor in terms of reporting. As a manager, you'll get an easy overview of your employees' expenses, and you'll get a good overall picture of which elements are driving costs. You'll also be able to generate reports showing whether your employees are following your company's travel policy and whether there are any double registrations of travel vouchers. Finance easily gets an overview of costs related to travel, which can be broken down by department, cost center or individual.
Insight provides an overview - and a basis for negotiation
When you gather all information about travel invoices and expense reimbursements in a single solution, you have data that gives you a complete picture of your travel costs. This data can be used to identify both trends and areas for improvement. For example, you will be able to see that your company spends a given amount on hotel stays per year. This will give you a good advantage when negotiating with a hotel chain for discounted prices on overnight stays in the future. You will also be able to see how much is spent on air travel, and based on this information you can take steps to reduce both costs and environmental impact.
Who should use SAP Concur
If you're new to using mobile apps to automate your travel process, Concur is a great choice. Concur is also a good solution for those who want to get the entire travel process in one solution. If you currently use SAP travel, the transition to SAP Concur is something we recommend you take a look at.
In addition, SAP Concur is an excellent solution for those who have employees in several countries. The solution currently supports most countries in the world and allows you to build your own templates if a country you operate in is not covered by the solution. This means that you can have a common solution for all your locations - easily and seamlessly.
Gains from using SAP Concur
- Fast and efficient handling of travel invoices and vouchers
- User-friendly - far beyond your expectations
- Integrated online and mobile software for business travel and expense management.
- Streamlines travel expense management so you can focus on more important tasks
Through SAP Concur's open and cloud-based platform, the entire travel and expense system can be integrated with your company's payroll and finance system.
